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Create an ASN with PO Flip

  • Updated

The purpose of this guide is to walk through the creation of advance ship notices (ASNs) using PO Flip within the Transcepta Supplier Portal, including managing any input errors. The availability of the PO flip functionality is based on your customer’s configuration of Transcepta. 

Basic Requirements

The format of your ASNs will be reliant upon your customer’s document requirements. These can be viewed in the Transcepta Connection Site link received via email during your initial onboarding. However, the basic data fields required for ASN submission are shown here:

General Requirements

ASN Number

The identifying number for the ASN.

ASN Date

The date for the ASN.

PO Number

The identifying number of the Purchase Order being referenced.

Shipment Date

The date that the items referenced in the ASN were shipped.

Line Requirements

Line Number

The organizing number for each item on the ASN.

Part Number

The identifying number for each item on the ASN.

Description

The description for each item on the ASN.

Quantity Shipped

The quantity shipped for each item on the ASN.

Unit of Measure

The unit of measure used for the quantity of each item shipped.

Utilizing PO Flip

The following actions will lead you through the process of utilizing PO Flip to create an ASN in the Transcepta Supplier Portal. Review the Visual Walkthrough at the end of this document for a short GIF showing the process.

  1. Log into the Transcepta Supplier Portal: https://supplier1.transcepta.com/SupplierPortal/login.
  2. Click on the “Purchase Orders” icon in the center of the homepage or click on the “Documents” tab at the top; then, ensure that the “Purchase Orders” tab, located on the left-hand side of the screen, is selected.
  3. Enter search criteria for the required PO and click “Search”.
  4. Click on the latest iteration of your PO.
  5. While viewing the PO data, locate and click on the “Convert To” button.
  6. Select “ASN”.
  7. Select a customer location.
  8. View all populated ASN data to ensure it is correct and add or update data as needed; review the “Basic Requirements” section above for further instruction, as well as any other customer requirements.
  9. Click the “Save & Continue” button to check your document before submission.
  10. If your ASN meets all requirements, a blue “Send” button will be populated at the top of the page for you to submit your document.
  11. If any validation errors are found, they will be listed at the top of the page.
  12. Click on the red “Edit ASN” button to address any errors and re-attempt submission. 

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