Enter your email address and password (if you don't know your password, click on "forgot password")
Once you are in the supplier portal, click on the "PO’s" button
Search for your purchase order or enter a date range. Covanta purchase orders are in the format of 5 alpha characters, followed by a hyphen/dash, then 10 numbers, i.e. AAAAA-NNNNNNNNNN.
Choose the purchase order that you need to invoice against from the list below
Review the purchase order. If there is more than one line, select only the lines you will need to bill. Transcepta will only convert the lines you select. Be careful not to select lines that do not need to be invoiced.
Click on the “Convert To” dropdown and select “Invoice”
Choose the correct Covanta location (referencing the first 5 letters of your PO number) as your customer # then click search. For example, if your PO is ALEXA0000000001 you would search for ALEXA.
Input your invoice information in the required fields (Invoice Number, Invoice Date)
For line items, information will be filled out based on the PO. Be sure to update the quantity Shipped and Price if those amounts differ from what’s shown on your invoice.
If you have sales tax, shipping, or other miscellaneous charges, enter them accordingly. For specific charges select “Add Miscellaneous charge” and select the appropriate charge from the drop-down menu
You can drag and drop a copy of your invoice or any necessary backup documentation in the “Supporting Documents” section. To search for files on your computer, select “Or Browse Files”
Verify that the “Amount Due” matches the Invoice total of the invoice you've attached
Click "Continue" to proceed
The system will immediately notify you if there are any errors or missing information. If so, click the red “Edit Invoice” button and correct the error listed at the top. If there is no error, click “Send”
Your invoice has been submitted once it shows as processing.
